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ADMINISTRATIVE ASSISTANT | TB-LON 3 Project HQ | Lagos

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis, and cancer through the provision of prevention, diagnosis, treatment, capacity building, research, care and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at the national, state, and local levels. The Institute’s vision is to be a leader in providing quality health services, capacity building, and research in West Africa and beyond.

As a Principal Recipient of the Global Fund Public-Private Mix grant for TB (PPM), IHVN is leading TB service expansion in the private sector in Nigeria, working with hospitals and community-based entities in 21 States, in addition to providing technical support to the National TB and Leprosy Control Program (NTBLCP) on TB diagnostic infrastructure in Nigeria.

To drive quality and engender global best practices in TB care and treatment in the private sector, IHVN is seeking a qualified candidate to fill the following position:

JOB POSITION: ADMINISTRATIVE ASSISTANT
PROJECT:TB-LON 3 Project HQ
LOCATIONLAGOS

Opening date: 25/08/2023

Closing date: 08/09/2023

JOB DESCRIPTION

  • Perform office support tasks such as making needed arrangements for services for telephone and e-mail, overseeing office cleaning and maintenance activities (Maintenance of Office infrastructure, general equipment, furniture, store, etc.).
  • Supervision of transport unit and office motor vehicles, ensuring vehicle checklist is filled every week.
  • Requisition for and distribution of office supplies.
  • Planning meetings and taking detailed minutes and reports.
  • Develop and maintain a filing system for staff at the state.
  • Regular updates and maintenance of the Regional Asset Register, including tagging of office and site assets.
  • Liaise with Asset Management Officer at the Central Office monthly for updates on assets procured or brought in from the GHLI warehouse.
  • Track and reconcile physical assets delivered to various health facilities and regional and state offices.
  • Quarterly visits for troubleshooting and reconfirmation of assets previously captured and updated.
  • Secure approval for the movement of Assets from one location to another.
  • Performs other duties as assigned.

QUALIFICATIONS:

Skills and Abilities

  • Good communication (oral and written) and facilitation skills with good MS package proficiency (Word, Excel, and PowerPoint).
  • Must have good inter and intrapersonal communication skills.
  • Ability to work under pressure to meet organizational and team targets/goals.
  • Ability to evaluate data and prepare quality reports often under pressure and in complex situations.
  • Being goal-oriented with the ability to plan and organize, make decisions, manage time, and practice critical thinking.
  • Must be detail-oriented.
  • English language (high proficiency in verbal and written expression)

Education and experience:

  • A University degree in any field. A degree in Administration will be an added advantage.
  • A minimum of 3 – 5 years of work experience in the related field in the development sector.
  • Must be familiar with the broad range of TB and TBHIV terminologies and projects.

Method of Application

  • Interested and qualified candidates should send a detailed resume and a one-page cover letter as one MS Word document explaining suitability for the position to the Assistant Director, Human Resources through this email address: careers@ihvnigeria.org
  • All Applications must explicitly state the position applied for in the subject of the email. Candidates are advised to provide three professional referees with email addresses and phone numbers. Only shortlisted candidates will be contacted.

Bid Advert – Supply of Diesel (AGO) under ASPIRE grant

BackgroundThe Institute of Human Virology, Nigeria (IHVN) is a non-governmental organisation established in 2004 to address the HIV/AIDS crisis in Nigeria by developing infrastructure for treatment, care, prevention, and support for people living with andaffected by HIV/AIDS. IHVN has expanded its services to other infectious diseases like tuberculosis, malaria, and non-infectious diseases, including cancers.   As a local organization, the Institute is structured to collaboratively develop and maintain linkages within and outside the country that support the Government of Nigeria’s health sector strategic plans. IHVN’s critical technical and funding partners include the Centers for Disease Control and Prevention (CDC), the Global Fund to Fight AIDS, Tuberculosis and Malaria and the United States Agency for International Development (USAID).  
BID Title:Supply of Diesel (AGO) under ASPIRE grant.
Scope of BidBidders are invited to submit a Bid for the goods and/or services specified above and in the Schedule of Requirements, in accordance with this bid.
Interpretation of the BidThis Request For Bid is an invitation to treat and shall not be construed as an offer capable of being accepted or as creating any contractual, other legal or restitutionary rights. This RFB is conducted in accordance with the applicable provisions of IHVN Procurement Manual (latest version of which can be accessed at: www.ihvnigeria.org and other relevant Organizational Directives and Administrative Instructions that are referred to in the Procurement Manual.
LanguageThe Bid, as well as all correspondence and documents relating to the Bid shall be written in the English language, unless specified otherwise in the bid advert. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation of the relevant passages into the English language, in which case, for purposes of interpretation of the Bid, such translation shall govern. The Bidder shall bear all costs of translation to the governing language and all risks of the accuracy of such translation.
Bid EligibilityBidders may be a private, public, or government-owned legal entity or any association with the legal capacity to enter into a binding contract with IHVN.   A Bidder, and all parties constituting the bidder, may have the nationality of any country with the exception of the nationalities, if any, listed in United State Government Debarment List. A Bidder shall be deemed to have the nationality of a country if the Bidder is a citizen or is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of that country. A Bidder shall not have a conflict of interest. A bidder shall be considered to have a conflict of interest if: A Bidder has a close business or family relationship with a IHVN personnel who: (i) are directly or indirectly involved in the preparation of the bidding documents or specifications of the contract, and/or the bid evaluation process of such contract; or (ii) would be involved in the implementation or supervision of such contract;A Bidder is associated, or has been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by IHVN to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods, services or works required in the present procurement process;A Bidder has an interest in other bidders, including when they have common ownership and/or management. Bidders shall not submit more than one bid, except for alternative offers, if permitted. This will result in the disqualification of all bids in which the Bidder is involved. This includes situations where a firm is the Bidder in one bid and a sub-contractor on another; however, this does not limit the inclusion of a firm as a sub-contractor in more than one bid. Bidders must disclose any actual or potential conflict of interest in the Bid Submission and they shall be deemed ineligible for this procurement process unless such conflict of interest is resolved in a manner acceptable to IHVN. Failure to disclose any actual or potential conflict of interest may lead to the Bidder being sanctioned. A Bidder shall not be eligible to submit a quotation if and when at the time of quotation submission, the Bidder: Is included in any other Ineligibility List from a IHVN partner and if so listed in United State Government Debarment List.Is currently suspended from doing business with IHVN and removed from its vendor database(s), for reasons other than engaging in proscribed practices as defined in the IHVN Procurement Policy.  
Fraud & Corruption, Gifts and HospitalityIHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. IHVN’s Anti-Fraud email: speakout@ihvnigeria.org can be reached at all times to report any foul play at any level. Bidders/vendors shall not offer gifts or hospitality of any kind to IHVN staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches or dinners. In pursuance of this policy, IHVN: Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question.Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing an IHVN contract.
  Clarification of the BidBidders may request clarification in relation to the RFB by submitting a written request to the contact stated in the Bid advert, until the time stated as deadline on the RFB. Explanations or interpretations provided by personnel other than the named contact person will not be considered binding or official.
Bid CurrencyThe bid shall be made in Naira. If applicable, for comparison and evaluation purposes, IHVN will convert the quotations into USD at the official IHVN rate of exchange in force at the time of the deadline for Bid Submission. IHVN reserves the right not to reject any bid submitted in a currency other than the mandatory bidding currency. IHVN may accept bid submitted in another currency than stated above if the Bidder confirms during clarification of quotations in writing that it will accept a Contract issued in the mandatory bid currency and that for conversion the official IHVN operational rate of exchange of the day of RFB deadline as stated in Section I: RFB Particulars shall apply. Regardless of the currency of quotations received, the Contract will always be issued and subsequent payments will be made in the mandatory bidding currency above. Rates in bids shall be fixed. Bids with adjustable rates shall be disqualified.
TaxesThe contract sum shall be subjected to a deduction of 5% withholding tax.
Payment TermsIHVN will ordinarily effect payment within 2 to 3 weeks after receipt of the goods/services and on submission of payment documentation.
AuditIHVN may conduct an audit of the contract awarded to determine its completeness, efficacy as well as the performance of the supplier which will be used as a basis for the engagement of the vendors for future procurements.
RequirementsAbility to meet delivery targets within IHVN’s specified time period.
Bid ProtestAny Bidder that believes to have been unjustly treated in connection with this RFB process or any Contract that may be awarded as a result of such RFB process may submit a complaint to IHVN Management through postal service using the address provided on IHVN website www.ihvnigeria.org
Responsiveness of BidIHVN’s determination of a Bid’s responsiveness will be based on the contents of the Bid itself. A substantially responsive Bid is one that conforms to all the terms, conditions, and specifications of the bid advert without material deviation, reservation, or omission. If a Bid is not substantially responsive, it shall be rejected by IHVN and may not subsequently be made responsive by the Bidder by correction of the material deviation, reservation, or omission.
Evaluation of BidThe evaluation team shall review and evaluate the Bids on the basis of their responsiveness to the Schedule of Requirements Technical Specifications and other documentation provided, applying the procedure indicated in the bid advert. Absolutely no changes may be made by IHVN in the criteria after all Bids have been received. IHVN reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction, the validity of the information provided by the Bidder. Such post-qualification shall be fully documented and, among those that may be listed in the bid advert, may include, but need not be limited to, all or any combination of the following : (a)Verification of accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted; (b)Validation of extent of compliance to the IHVN requirements and evaluation criteria based on what has so far been found by the evaluation team; (c)Inquiry and reference checking with Government entities with jurisdiction on the bidder, or any other entity that may have done business with the bidder; (d)Inquiry and reference checking with other previous clients on the quality of performance on on-going or previous contracts completed; (e)Physical inspection of the bidder’s plant, factory, branches or other places where business transpires, with or without notice to the bidder; (f)Testing and sampling of completed goods similar to the requirements of IHVN, where available; and (g)Other means that IHVN may deem appropriate, at any stage within the selection process, prior to awarding the contract.
Qualification CriteriaGeneral Criteria: The Bidder shall possess the necessary professional and technical qualifications and competence, financial resources, production capability with equipment and other physical facilities, including after-sales service where appropriate, managerial capability, specific experience, reputation, and the personnel to perform the contract. To qualify for multiple numbers of lots in a package for which Bids are invited in the Invitation for Bids, The Bidder shall demonstrate having resources and experience sufficient to meet the aggregate of the qualifying criteria for the individual lots Experience Criteria:   a minimum number of years of overall experience in the supply of goods and related services;a minimum production capacity or availability of equipment; and in case of a Bidder offering to supply goods which the Bidder did not manufacture or otherwise produce, the Bidder has been duly authorized by the goods’ Manufacturer or producer to supply the goods. Financial Criteria: Evidence of satisfactory completion of supply of similar goods of value
Award CriteriaPrior to expiration of the period of Bid validity, IHVN shall award the contract to the qualified and eligible Bidder that is found to be responsive to the requirements of the Schedule of Requirements and Technical Specification and has offered the lowest price or the most reasonable price.
Bank Guarantee for Advanced PaymentAll contractors shall produce a banker’s guarantee or insurance bond prior to request for advance payment from the sum of N2.5m and above. Advance payment request below N2.5m will not be honored by the Institute.
Supplier Code of Conduct  IHVN is committed to working in partnership with our suppliers to realize the full value of our relationships and to positively contribute to our stakeholder communities and the environment. Therefore, the following conducts are expected from our suppliers: In keeping with our commitment to exercising appropriate standards of professionalism and ethical conduct in all business activities, IHVN will not tolerate bribery or corruption in any form, or any breach of its Anti-Bribery Policy.Fraud & Corruption, Gift and Hospitality: IHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. IHVN’s Anti-Fraud email: speakout@ihvnigeria.org can be reached at all times to report any foul play at any level.Suppliers are expected to maintain accurate records of their activities and performance that clearly demonstrate compliance with all applicable standards, regulations and IHVN requirements.Suppliers must disclose any personal relationships, economic interest or other ties to their business held by an employee or contractor with IHVN.Suppliers shall provide IHVN with high-quality products and services that meet all applicable quality and demonstrate that they have robust Standard Organization of Nigeria requirements in place. We expect suppliers to immediately report to IHVN of any concerns about product safety.Suppliers shall take appropriate measures to secure and protect all confidential information related to its relationship with IHVN and use it only for the purpose authorized under contractual agreement. This obligation shall remain in force regardless of the status of the business relationship.Suppliers to IHVN shall carry out operations with care for the environment and at a minimum will comply with all applicable environmental laws and regulations.Suppliers shall also comply with any additional category specific requirements regarding the goods or services provided to IHVN, for example our requirements in respect of specification.
  Instructions to Bidding/Requirements  All bids must be in ink or type written, submission in pencil will not be accepted.

All enquiries regarding the proposed application for the above should be addressed to the Deputy Director Procurement/HOD SCM of IHV-Nigeria.

Bids must be properly sealed.All bidders not registered with IHVN must include Company Profile.All bidders must include copies of tax clearance certificates for the past three years.All bids must provide evidence of at least two similar jobs made in the past for IHVN/other organizations etc.The bidders must specialize in the supply of diesel with proof. Bidders not registered with IHVN must provide proof of registration with the Corporate Affairs Commission (CAC).Bidders not registered with IHVN must show proof of DUNS certification.Bidders not registered with IHVN must provide proof of audited financial statement in the last three years.Bids should be submitted to the Head Office on or before the date below specified as deadline.Bids will be opened at the expiration of the bid advert. Any quote with percentage/calculation error will be disqualified at the tender meeting.All bidders must indicate their bid validity period as 90 days from the date of this bid’s expiration.As time is of the essence, delivery of service shall be within 6 to 8 weeks from the date of receipt of L.P.O by contractor.  
Note*Bids which must reach us within ten (10) working days from the date of this publication should have the title of the BID written on the “Top Left-Hand Corner” of the envelope.   Please find the Detailed Specifications under annex 1 below.  
Funding AgencyASPIRE Grant
Bid Start Date/ Time17/08/2023         8:00 am
Bid Deadline Date/ Time30/08/2023         10:00 am
  Contact
The Deputy Director Procurement/HOD SCM SCM Department Supply Chain Management Department
Institute of Human Virology, Nigeria
Cadastral Zone COO Plot 62, after BAZE University, off CITEC Road, Abuja-NIGERIA
Tel: +234 (0) 9 4610342, 4610341, Fax: +234 Ext. 4025 Email: bids@ihvnigeria.org

Annex 1

S/NDescriptionUOMQTO
1Supply of Diesel (AGO):   The diesel density: 850kg/m3 at temperature of 20 degree CelsiusThe diesel must be pure.Dark/Black colors are not acceptableLiters 33,000

Bid Advert – Supply of I.T. Items under ASPIRE grant

BackgroundThe Institute of Human Virology, Nigeria (IHVN) is a non-governmental organisation established in 2004 to address the HIV/AIDS crisis in Nigeria by developing infrastructure for treatment, care, prevention, and support for people living with and affected by HIV/AIDS. IHVN has expanded its services to other infectious diseases like tuberculosis, malaria, and non-infectious diseases, including cancers.   As a local organization, the Institute is structured to collaboratively develop and maintain linkages within and outside the country that support the Government of Nigeria’s health sector strategic plans. IHVN’s critical technical and funding partners include the Centers for Disease Control and Prevention (CDC), the Global Fund to Fight AIDS, Tuberculosis and Malaria and the United States Agency for International Development (USAID).  
BID Title:Supply of I.T. Items under ASPIRE grant.
Scope of BidBidders are invited to submit a Bid for the goods and/or services specified in the Schedule of Requirements, in accordance with this bid.
Interpretation of the BidThis Request For Bid is an invitation to treat and shall not be construed as an offer capable of being accepted or as creating any contractual, other legal, or restitutionary rights. This RFB is conducted in accordance with the applicable provisions of IHVN Procurement Manual (latest version of which can be accessed at: www.ihvnigeria.org and other relevant Organizational Directives and Administrative Instructions referred to in the Procurement Manual.
LanguageThe Bid and all correspondence and documents relating to the Bid shall be written in the English language unless specified otherwise in the bid advert. Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation of the relevant passages into the English language, in which case, for purposes of interpretation of the Bid, such translation shall govern. The Bidder shall bear all costs of translation to the governing language and all risks of the accuracy of such translation.
Bid EligibilityBidders may be a private, public, or government-owned legal entity or any association with legal capacity to enter into a binding Contract with IHVN.   A Bidder, and all parties constituting the bidder, may have the nationality of any country with the exception of the nationalities, if any, listed in United State Government Debarment List. A Bidder shall be deemed to have the nationality of a country if the Bidder is a citizen or is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of that country. A Bidder shall not have a conflict of interest. A bidder shall be considered to have a conflict of interest if: A Bidder has a close business or family relationship with an IHVN personnel who: (i) are directly or indirectly involved in the preparation of the bidding documents or specifications of the contract, and/or the bid evaluation process of such contract, or (ii) would be involved in the implementation or supervision of such contract;A Bidder is associated, or has been associated in the past, directly or indirectly, with a firm or any of its affiliates that have been engaged by IHVN to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods, services or works required in the present procurement process;A Bidder has an interest in other bidders, including when they have common ownership and/or management. Bidders shall not submit more than one bid, except for alternative offers if permitted. This will result in the disqualification of all bids in which the Bidder is involved. This includes situations where a firm is the Bidder in one bid and a sub-contractor on another; however, this does not limit the inclusion of a firm as a sub-contractor in more than one bid. Bidders must disclose any actual or potential conflict of interest in the Bid Submission and they shall be deemed ineligible for this procurement process unless such conflict of interest is resolved in a manner acceptable to IHVN. Failure to disclose any actual or potential conflict of interest may lead to the Bidder being sanctioned. A Bidder shall not be eligible to submit a quotation if and when at the time of quotation submission, the Bidder: Is included in any other Ineligibility List from an IHVN partner and if so listed in United State Government Debarment List.Is currently suspended from doing business with IHVN and removed from its vendor database(s), for reasons other than engaging in proscribed practices as defined in the IHVN Procurement Policy.  
Fraud & Corruption, Gifts and HospitalityIHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. IHVN’s Anti-Fraud email: speakout@ihvnigeria.org can be reached at all times to report any foul play at any level. Bidders/vendors shall not offer gifts or hospitality of any kind to IHVN staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches or dinners. In pursuance of this policy, IHVN: Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question.Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if, at any time, it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing an IHVN contract.
  Clarification of the BidBidders may request clarification in relation to the RFB by submitting a written request to the contact stated in the Bid advert, until the time stated as the deadline on the RFB. Explanations or interpretations provided by personnel other than the named contact person will not be considered binding or official.
Bid CurrencyThe bid shall be made in Naira. If applicable, for comparison and evaluation purposes, IHVN will convert the quotations into USD at the official IHVN rate of exchange in force at the time of the deadline for Bid Submission. IHVN reserves the right not to reject any bid submitted in a currency other than the mandatory bidding currency. IHVN may accept bid submitted in another currency than stated above if the Bidder confirms during clarification of quotations in writing that it will accept a Contract issued in the mandatory bid currency and that for conversion the official IHVN operational rate of exchange of the day of RFB deadline as stated in Section I: RFB Particulars shall apply. Regardless of the currency of quotations received, the Contract will always be issued and subsequent payments will be made in the mandatory bidding currency above. Rates in bids shall be fixed. Bids with adjustable rates shall be disqualified.
TaxesContract sum shall be subjected to deduction of 5% withholding tax
Payment TermsIHVN will ordinarily effect payment within 2 to 3 weeks after receipt of the goods/services and on submission of payment documentation.
AuditIHVN may conduct an audit of the contract awarded to determine its completeness, efficacy as well as the performance of the supplier which will be used as a basis for the engagement of the vendors for future procurements.
RequirementsAbility to meet delivery targets within IHVN’s specified time period.
Bid ProtestAny Bidder that believes to have been unjustly treated in connection with this RFB process or any Contract that may be awarded as a result of such RFB process may submit a complaint to IHVN Management through postal service using the address provided on IHVN website www.ihvnigeria.org
Responsiveness of BidIHVN’s determination of a Bid’s responsiveness will be based on the contents of the Bid itself. A substantially responsive Bid is one that conforms to all the terms, conditions, and specifications of the bid advert without material deviation, reservation, or omission. If a Bid is not substantially responsive, it shall be rejected by IHVN and may not subsequently be made responsive by the Bidder by correction of the material deviation, reservation, or omission.
Evaluation of BidThe evaluation team shall review and evaluate the Bids on the basis of their responsiveness to the Schedule of Requirements, Technical Specifications, and other documentation provided, applying the procedure indicated in the bid advert. Absolutely no changes may be made by IHVN in the criteria after all Bids have been received. IHVN reserves the right to undertake a post-qualification exercise, aimed at determining, to its satisfaction the validity of the information provided by the Bidder. Such post-qualification shall be fully documented and, among those that may be listed in the bid advert, may include, but need not be limited to, all or any combination of the following : (a)Verification of accuracy, correctness and authenticity of the information provided by the bidder on the legal, technical and financial documents submitted; (b) Validation of extent of compliance to the IHVN requirements and evaluation criteria based on what has so far been found by the evaluation team; (c) Inquiry and reference checking with Government entities with jurisdiction on the bidder, or any other entity that may have done business with the bidder; (d) Inquiry and reference checking with other previous clients on the quality of performance on on-going or previous contracts completed; (e) Physical inspection of the bidder’s plant, factory, branches or other places where business transpires, with or without notice to the bidder; (f) Testing and sampling of completed goods similar to the requirements of IHVN, where available; and (g) Other means that IHVN may deem appropriate, at any stage within the selection process, prior to awarding the contract.
Qualification CriteriaGeneral Criteria: The Bidder shall possess the necessary professional and technical qualifications and competence, financial resources, production capability with equipment and other physical facilities, including after-sales service where appropriate, managerial capability, specific experience, reputation, and the personnel to perform the contract. To qualify for multiple numbers of lots in a package for which Bids are invited in the Invitation for Bids, The Bidder shall demonstrate having resources and experience sufficient to meet the aggregate of the qualifying criteria for the individual lots. Experience Criteria: A minimum number of years of overall experience in the supply of goods and related services;A minimum production capacity or availability of equipment; and in case of a Bidder offering to supply goods which the Bidder did not manufacture or otherwise produce, the Bidder has been duly authorized by the goods’ Manufacturer or producer to supply the goods. Financial Criteria: Evidence of satisfactory completion of supply of similar goods of value
Award CriteriaPrior to the expiration of the period of Bid validity, IHVN shall award the contract to the qualified and eligible Bidder that is found to be responsive to the requirements of the Schedule of Requirements and Technical Specification and has offered the lowest price or the most reasonable price.
Bank Guarantee for Advanced PaymentAll contractors shall produce a banker’s guarantee or insurance bond prior to the request for advance payment from the sum of N2.5m and above. Advance payment requests below N2.5m will not be honored by the Institute.
Supplier Code of Conduct  IHVN is committed to working in partnership with our suppliers to realize the full value of our relationships and to positively contribute to our stakeholder communities and the environment. Therefore, the following conducts are expected from our suppliers: In keeping with our commitment to exercising appropriate standards of professionalism and ethical conduct in all business activities, IHVN will not tolerate bribery or corruption in any form, or any breach of its Anti-Bribery Policy.Fraud & Corruption, Gift and Hospitality: IHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation. IHVN’s Anti-Fraud email: speakout@ihvnigeria.org can be reached at all times to report any foul play at any level.Suppliers are expected to maintain accurate records of their activities and performance that clearly demonstrate compliance with all applicable standards, regulations and IHVN requirements.Suppliers must disclose any personal relationships, economic interest or other ties to their business held by an employee or contractor with IHVN.Suppliers shall provide IHVN with high-quality products and services that meet all applicable quality and demonstrate that they have robust Standard Organization of Nigeria requirements in place. We expect suppliers to immediately report to IHVN of any concerns about product safety.Suppliers shall take appropriate measures to secure and protect all confidential information related to its relationship with IHVN and use it only for the purpose authorized under contractual agreement. This obligation shall remain in force regardless of the status of the business relationship.Suppliers to IHVN shall carry out operations with care for the environment and at a minimum will comply with all applicable environmental laws and regulations.Suppliers shall also comply with any additional category specific requirements regarding the goods or services provided to IHVN, for example our requirements in respect of specification.
  Instructions to Bidding/Requirements  All bids must be in ink or typewritten; submission in pencil will not be accepted.

All inquiries regarding the proposed application for the above should be addressed to the Deputy Director Procurement/HOD SCM of IHV-Nigeria.

Bids must be properly sealed.All bidders must include Company Profile.All bidders must include copies of tax clearance certificates for the past three years.All bids must provide evidence of at least two similar Jobs with the same value made in the past for IHVN/other organizations etc.The bidders must specialize in the supply of I.T. commodities with proof.Bidders must provide Proof of Registration with the Corporate Affairs Commission (CAC).Bidders must show proof of DUNS certification.Bidders must provide proof of an audited financial statement in the last three years.All bids must provide a bank reference letter.Bids should be submitted to the head office on or before the date specified below as the deadline.Bids will be opened at the expiration of the bid advert. Any quote with percentage/calculation error will be disqualified at the tender meeting.All bidders must indicate their bid validity period as 90 days from the date of this bid’s expiration.All bids must provide verifiable proof of the manufacturer’s authorization letter.As time is of the essence, delivery of service shall be within 6 to 8 weeks from the date of receipt of L.P.O by the contractor.  
Note*Bid, which must reach us within ten (10) working days from the date of this publication, should have the title of the BID written on the “Top Left-Hand Corner” of the envelope.   Please find the Detailed Specifications under Annex 1 below.  
Funding AgencyASPIRE Grant
Bid Start Date/ Time18/08/2023         8:00 am
Bid Deadline Date/ Time31/08/2023         10:00 am
  Contact
The Deputy Director Procurement/HOD SCM SCM Department Supply Chain Management Department
Institute of Human Virology, Nigeria
Cadastral Zone COO Plot 62, after BAZE University, off CITEC Road, Abuja-NIGERIA
Tel: +234 (0) 9 4610342, 4610341, Fax: +234 Ext. 4025 Email: bids@ihvnigeria.org

Annex 1

S/NManufacturerDescriptionQTY
1SecugenHamster Secugen FingerPrint Scanner Hamster Plus, SKU: SE272EL14DHGFNAFAMZ, Model: HSDU03P, Input: 5V/140mA100
2OTGMini OTG Cables (Short and Codless) (Male to Female USB Type A OTG Adapter)70
3DellDell WD19 130W Docking station (with 90W Power Delivery) USB -C, HDMI, Dual Display port, Black1

Health Informatics Software Development Officer

Background

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis, and cancer through prevention, diagnosis, treatment, capacity building, research, care, and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at the national, state, and local levels. The Institute aims to provide quality health services, capacity building, and research in West Africa and beyond.

Through funding from the US -CDC, IHVN is implementing the Strengthening Global Health Security Agenda in Nigeria Project SECURE-Nigeria. This project provides technical support to Government of Nigeria agencies including NCDC and NPHCDA to strengthen surveillance activities as part of IHR 2005. Under this cooperative agreement through various component funding, SECURE–Nigeria is implementing several surveillance projects including 1) Strengthening routine IDSR reporting and data management; 2) Strengthening surveillance systems for adverse event monitoring following the COVID-19 vaccines rollout. The 2 projects have its deliverable centered on developing a data analytics & visualization tool (DAVT) that has its version 1.0 completed. Its purpose is to provide a surveillance atmosphere with tools that prompt data-driven decision making thereby increasing data demand and use at both the national and state levels. The DAVT as a tool that is built to accept data from any source stands with the potential of continuous expansion in capacity, features, and functionalities as well as continuous management and maintenance. Hence, the need for a capable fit for this position.

PositionHealth Informatics Software Development Officer
Reports to: Project Director SECURE-Nigeria & Principal Investigator SECURE-Nigeria
Scheduled Work TimeMonday – Friday
Location:Abuja

Opening Date: 17/08/2023

Closing Date:   23/08/2023

Position Overview

The hire will be responsible for directing day-to-day activities of Software Development to deliver software releases on time and with high quality. Will be responsible for client communication on project design and process. Will ensure appropriate resources are identified, procured, and maintained. Will make critical decisions that will contribute to the success of the project delivery. The Health Informatics Software Development Officer will implement new features and technologies and deliver high-quality, high-performance code in an agile environment. This individual will assist with the design, development, and maintenance of complex solutions with a focus on quality performance and resiliency. All these will primarily be targeted at the enhancement and maintenance of the Data Analytics Visualization Tool (DAVT) developed by IHVN to project the transformation of diseases surveillance data reposited in the database of the national disease surveillance data collection and reporting tool, SORMAS (managed by NCDC). This tool is developed to support the integration of data-driven decision-making at NCDC and at the PHEOCs in the supported states and for the prompting of data demand and data use. It currently pulls data directly from SORMAS and mSERS to serve the following specific purposes:

  • Provide analytics that projects the indicators used for monitoring data and response activities by the surveillance, case management, and laboratory pillars of the epidemic-prone diseases.
  • Provide analytics for monitoring and tracking the reporting of IDSR002 via mSERS.
  • Provide a mechanism for tracking response to thresholds (alert and epidemic) reported for case-based diseases at the state level. This is equipped with notification systems.
  • Provide analytics for monitoring data quality indicators’ performance.
  • Other prospects of this tool are the automation and publishing of the weekly epidemiological report and the enhancement of the audit tray for the tool.
  • In all, elicit demand for surveillance data and as a prompt for data use in decision-making.

Key Responsibilities

  • Identify, understand, and plan for organizational and human impacts of office, Health Informatics, and mHealth systems, and ensure that new technical requirements are properly integrated with existing processes and skill sets.
  • Provide the project team with program and project support.
  • Design and develop software applications as required by the organization and its donors.
  • Troubleshoot and resolve issues in existing software applications.
  • Analyze and study complex systems requirements and prepare design documentation.
  • Understand how data flows within and between various systems to provide input on requirements for databases to ensure data is organized properly for reporting and analytics.
  • Prepare or update training manuals for users to ensure the application’s ease of use.
  • Works daily with a team of self-organized, cross-functional, talented developers within and beyond IHVN to design, build and implement systems and software as may be demanded as deliverables for the projects being implemented or stakeholders.
  • Works with a collaborative software development team and end users to implement system functionality and new features based on user requirements, use cases, prioritized project needs, and/or stakeholder direction.
  • Support training to users of new systems
  • Collaborates with program teams, product owners, and other software developers to plan, design, develop, test, and maintain both web-& mobile-based applications.
  • Contribute to the estimation and assessment of the feasibility of solutions.
  • Participates in the evolution of company-level software best practices, standards, and policies.
  • Promotes valuable skills in software interoperability, architecture, and component-based software design.
  • Contribute toward the continuous improvement of project management methodology utilized within the program and development team.
  • May be assigned miscellaneous projects and duties to support the program teams

Minimum Requirements:

Essential

  • Bachelor’s degree in computer science, Electrical Engineering, Computer Engineering, or similar technical discipline; or equivalent demonstration experience.
  • 5 years systems development experience
  • Successful full life-cycle implementation of a least 5 major projects
  • An understanding of IDSR guidelines and relevant infectious disease epidemiology and public health issues will be an advantage.
  • Experience with software development methodology and release processes.
  • Excellent knowledge of software and application design and architecture
  • Familiarity with software configuration management tools, defect tracking tools and peer review
  • Excellent knowledge of OS coding techniques, IP protocols, interfaces, and hardware subsystems
  • Excellent interpersonal, written, and verbal communication skills.
  • Strong project management skills.

Desirable (Specialized Skill)

  • Experience in software development and coding in C# programming language.
  • Experience in developing web applications using .Net framework.
  • Possesses full working knowledge of technologies such as UNIX, Oracle, SQL Server, and TCP/IP for example, as well as knowledge of one or more programming languages.
  • Experience in SQL scripting (writing queries, building functions, stored procedures and summarized tables using MS-SQL Server).
  • Experience in building analytics dashboard.
  • Strong organizational, time management, computer, and communication skills.

Equal employment opportunity statement

IHVN is an equal employment employer. We do not engage in practices that discriminate against any person employed or seeking employment based on religion, gender, national or ethnic origin, age, marital status, genetic information, or any other status or characteristic protected under applicable laws.

Mode of Application:

  • Application letter and detailed curriculum vitae in Microsoft Word format should be forwarded to the Assistant Director, Human Resources through this email address:careers@ihvnigeria.org This e-mail address is being protected from spambots. You need JavaScript enabled to view it
  • This advert closes on August 23, 2023, and only shortlisted candidates will be contacted.  

Grants & Contracts Officer

The Institute of Human Virology (IHVN) is a leading and reputable non-governmental organization addressing infectious and non-infectious diseases such as HIV, tuberculosis, and cancer through prevention, diagnosis, treatment, capacity building, research, care, and support services. IHVN is in partnership with local and international organizations and the different tiers of the government of Nigeria at the national, state, and local levels. The Institute’s vision is to provide quality health services, capacity building, and research in West Africa and beyond.

To further uphold our commitment to providing healthcare & research, IHVN is seeking qualified candidates for the following position:

PositionGrants & Contracts Officer
Reports to: Senior Grants & Contracts Officer
Location:Central Office, Abuja  

Opening Date: 18/08/2023

Closing Date: 01/09/2023

Job Description

  • Interpretation of funding/ application guidelines: RFA, RFQ, FOA, NOFO.
  • Meeting with relevant stakeholders towards full participation in writing grant proposals, response to RFPs/FOAs, and completing application forms in the Grants.gov and ASSIST applications.
  • Post-award responsibilities include preparing LOAs and MOUs for partners’/Treatment sites and stakeholders and reviewing contract sub-awards/ subcontracts, including the scope of work, budget, modifications, prior award expenditures, extensions, Addenda to MOU/LOA/Agreement.
  • Preparation and review of Sub-partner financial submissions for conformity with funding guidelines.
  • Preparation of Budget submissions for Grant proposals in line with best financial practices and budgetary principles.
  • Development of funding dynamics for budget submissions of Sub-partners, consultants, contractors, and service delivery facilities.
  • Orientation and mentoring of Regional, State office, and Health facility staff concerning the interpretation of the contents of the LOA, such as Scope of work, activities, responsibilities, reporting, terms of agreements, certifications, budgets, etc., as indicated in the LOAs/MOUs.
  • Liaise with Regional/State staff on one hand and partners and health facilities on another on all matters concerning the Grant and the existing relationships.
  • Proper documentation of correspondence, maintenance, and tracking LOAs, MOU, and Budgets.
  • Attend to the external auditors’ requests regarding Standard Operating Procedures (SOPs), Memoranda of Understanding (MOU) with our funding partners, and Letters of Agreement with implementing partners.
  • Preparation and collation of Monthly Spend plan and Work plan and Burn-rate analysis.
  • Post-award responsibilities include reviewing all grants and contract sub-awards/ subcontracts, including the scope of work, budget, modifications, prior award expenditures, and extensions.
  • Assist Senior Grants & Contracts Officer in implementing grants policies and co-ordinate various grants activities effectively.
  • Other cross-cutting activities across several Prime and Sub Grants.

Educational qualifications and skill requirements

  • Bachelor’s Degree or equivalent in Accounting, Economics, and Business.
  • Computer literacy – strong Microsoft Excel and Microsoft Word skills. Microsoft Access skills are an added advantage.
  • Possessing a professional degree such as MBA (Finance Management) or a professional certification such as ACA, ACCA will be an added advantage.

Experience

  • Minimum of 4 years working experience, including 3 years of Grants & Contracts Management experience in a Non-Governmental Organization.
  • Must have completed NYSC service and four or more years of working experience required.

Equal employment opportunity statement

IHVN is an equal employment employer. We do not engage in practices that discriminate against any person employed or seeking employment based on religion, gender, national or ethnic origin, age, marital status, genetic information, or any other status or characteristic protected under applicable laws.

Mode of Application:

  • Application letter and detailed curriculum vitae in Microsoft Word format should be sent to the Assistant Director, Human Resources through this email address:careers@ihvnigeria.org This e-mail address is being protected from spambots. You need JavaScript enabled to view it

All applications must explicitly state the position applied for in the subject of the email.

  • This advert closes 14 days from the date of this publication, and only shortlisted candidates will be contacted.